Privacy Policy

Privacy Policy
Effective Date: 01-December-2024
Provision Advisory Services LLC (“we,” “our,” or “us”) is committed to protecting the privacy and security of information shared with us through our web application (“Profit” or “the App”). This Privacy Policy explains how we collect, use, and protect information provided by vendors, clients, and internal users. By accessing or using Profit, you agree to the practices outlined in this policy.

Scope of This Policy
This policy applies to all users of Profit. The App is designed for B2B procurement management projects in the hospitality industry, including onboarding vendors, facilitating vendor selection for client projects, creating budgets and managing project execution for such procurement projects.

Information We Collect
We only collect information explicitly provided by users for specific business purposes as illustrated in this section.
Vendor Information
To onboard and evaluate vendors, we collect information as provided by you which may include but is not limited to:

Business Information: Company name, address, registration details, and legal identifiers.
Contact Details: Names, job titles, emails, and phone numbers of company representatives.
Credentials: Certifications, licenses, compliance records, and financial documentation.
Offerings: Details about products and services, pricing, and availability.
Experience: Detailsof prior projects executed.
Bidding Information: Data related to participation in client procurement projects.
 
Client and Project Information
To manage hospitality procurement projects, we may collect:
Client Details: Names and contact information of client representatives.
Stakeholder Information: Information about other entities participating in projects.
Project Information: Proposed project or existing property details including layouts, specifications and drawing, budget details, and other project specifications as necessary to execute the mandates conferred on us.
Other Users
To facilitate users to login to Profit and participate in the collaborative process:
User Details: Names, contact information and role.
Transaction Logs
All transactions and interactions within Profit are logged for auditing and security purposes. These logs do not include sensitive personal information.
No Implicit Data Collection
We do not collect implicit user data (e.g., cookies, IP addresses, or device identifiers) unless explicitly required for transaction logging or security purposes.

How We Use Your Information
We use the information collected for the following purposes:
Vendor Onboarding and Evaluation: To assess vendors’ suitability as preferred suppliers.
Procurement Projects: To match vendors with client mandates and manage procurement workflows.
Communication: To facilitate interaction among vendors, clients, other stakeholers and internal users.
Audit and Compliance: To maintain an auditable record of transactions and ensure compliance with legal and regulatory requirements.

Legal Basis for Data Processing
Our data processing practices are based on:
Contractual Obligations: For onboarding vendors and managing procurement projects.
Legitimate Interests: For ensuring operational efficiency, security, and compliance.
Legal Compliance: For meeting audit and record-keeping requirements.

Data Storage and Security
The App is hosted on Microsoft Azure, which adheres to global security standards. We implement robust measures to protect your data, including:

Role-Based Access Controls: Ensuring that only authorized users can access specific data.

Encryption: All data in transit is encrypted using secure protocols.

Audit Logging: Comprehensive logs of transactions are maintained for security and audit purposes.

Storage: Our databases, including back-up and audit are stored within the United States of America on Microsoft Azure hosted storage and networks.
While we take every precaution, no system is entirely secure, and we encourage users to safeguard their access credentials.

Data Retention
We retain information only as long as necessary for business purposes or legal compliance, including audit requirements. Specific retention periods depend on the nature of the data and legal obligations.

Global Data Transfers
As the App serves vendors and clients globally, your data may be processed in jurisdictions outside your country. We comply with applicable international data protection laws, including implementing safeguards like Standard Contractual Clauses for cross-border transfers.

Sharing of Information
We do not sell or share your data with third parties for marketing purposes. However, we may share information on an as-needed basis, as follows:
With Clients: Relevant vendor details to facilitate procurement project bids.
Internal Users: Authorized employees may access data for operational purposes.
Service Providers: Trusted partners supporting hosting, security, or other infrastructure needs.
Legal Authorities: To comply with applicable laws or enforce legal rights.
Corporate Transactions: In the event of a merger, acquisition, or other corporate changes.

Your Rights
Depending on your location, you may have rights regarding your data, including:
Access: Request a copy of your information.
Correction: Update inaccurate or incomplete data.
Deletion: Request deletion of your data, subject to legal obligations.
Restriction: Limit certain data processing activities.
Portability: Request your data in a machine-readable format.
To exercise these rights, contact us at profit@provisionllc.com

Updates to This Policy
We may update this Privacy Policy to reflect changes in our operations or legal requirements. Updates will be posted on Profit, and the “Effective Date” will be revised accordingly.

Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact us:
Provision Advisory Services LLC
Email: communications@provisionllc.com
Phone: +1 215 723 8050
Address: 1250 Bethlehem Pike #249 Hatfield PA 19440